Draft Charter: Best Current Practices TC This is a draft proposal. It has not been submitted to or accepted by OASIS. This charter must be finalized by its proposers and submission requirements must be met before it can be considered for formation of an OASIS Technical Committee. Section 1: TC Charter TC Name OASIS Best Current Practices Technical Committee Statement of Purpose This technical committee will produce best current practice (BCP) documents to help with all aspects of managing and maintaining technical committees and their work products inside and outside of OASIS. These documents will not be defined as OASIS Policy documents, but rather as best practices that a TC may voluntarily elect to adopt and may voluntarily then claim conformance to. As these documents will be produced by a TC in OASIS, they can be referenced and used by other organizations outside of OASIS. Business Benefits Organizations join standards developing organizations (SDOs) like OASIS and participate in the development of open standards to solve business problems. When SDOs lack sufficient best practices, organizations can potentially waste a lot of time trying to address overhead efficiencies, rather than spending the time doing the work that solves their target business problems. The OASIS standards development organization has defined high level policy documents that govern how technical committees should work. However, these documents do not define or explain many of the day-to-day details that most TC need. As such most technical committees in OASIS are required to figure out day-to-day operations themselves. This leads to variability between technical committees and proves to waste a lot of time. In some cases this also includes different TCs creating similar but different best practices. For example, TCs often create and circulate their minutes differently, making it difficult for users to find minutes for each TC following a consistent search approach. The idea behind this technical committee is to enable the members of the OASIS community to define and produce best practices that others in OASIS can use. Historically some of this was written by the OASIS TAB, however, it is felt that as a member run organization the members should have a direct say in the best practices[a] that are created, and have the opportunity to create those documents. By providing the recommended procedures for how to do specific tasks, these documents would help get new TCs operating efficiently faster and help them avoid common pitfalls. One example of a BCP that could help new TCs is "roster maintenance". Scope This technical committee will produce best current practice documents to help with all aspects of managing and maintaining a technical committee and its work products. This TC will limit its scope to proposals addressing gaps identified in the TC Process and addressing tasks not covered by the TC Process. Some BCPs may be submitted to the Board Process Committee for formal adoption as policy. The BCPs that this TC will create can help ensure that technical committees and their work products are managed and maintained in a consistent manner. All BCPs that are created must comply with OASIS Policy and must not encourage practices that violate OASIS Policy. It is possible that that this TC may produce multiple different BCPs for a single topic. Obviously the goal is to produce a single best practice document, however, we understand early on that some TCs may have radically different sets of requirements. Even if there are multiple BCPs for a single topic, at least they would all be documented in a single repository and could be easily referenced. Deliverables This technical committee will produce best current practice documents to help with all aspects of managing and maintaining a technical committee and its work products. This can include, but is not limited to, the following initial list of potential BCPs: * How to manage voting rights across multiple meeting due to time zones * Guidance for holding Face-to-Face Meetings * Guidance for holding a plugfest or hackathon * How to conduct OASIS business exclusively over email * Accepting and tracking new work items * Using Google Docs for document collaboration * Using Git for document collaboration * Using Markdown for document content regardless of collaboration tool * Responsibilities of a TC or Subcommittee Chair * Responsibilities of an Editor * Gaining consensus and dealing with contentious issues * Distributing leadership responsibilities and holding reelections * Writing a conformance section * Writing a security considerations section * Writing a privacy considerations section IPR Mode Non-Assertion Audience All members of the OASIS community including contributors, editors, chairs, OASIS TAB members, OASIS staff, and OASIS Board members that are interested in helping improve the operational aspects of all technical committees at OASIS. Language English (Optional References for Section 1) N/A Section 2: Additional Information Identification of Similar Work Many SDOs have or produce best current practice documents. Some of these documents may be referenced or used as a baseline. First TC Meeting TBD Ongoing Meeting Schedule Other than a kick off meeting (meeting #2 that will be one month after the formation meeting), this technical committee may hold quarterly meetings as needed, to review contributions that can not be reviewed over email. It is expected that all work will be done electronically over email. TC Proposers Duncan Sparrell, duncan@sfractal.com, sFractal Consulting, LLC. Bret Jordan, bret_jordan@symantec.com, Symantec Corporation. Jane Ginn, jg@ctin.us, Cyber Threat Intelligence Network, Inc. Ryan Hohimer. ryan.hohimer@darklight.ai, DarkLight Justin Stewart, jstewart@lookingglasscyber.com, LookingGlass Cyber Solutions, Inc. Primary Representatives' Support I, Duncan Sparrell (duncan@sfractal.com) as sFractal Consulting’s Primary Representative to OASIS, confirm our support for the OASIS Best Current Practices Technical Committee (BCP TC) charter and my participation. I, Bret Jordan (bret_jordan@symantec.com) as Symantec Corporation's Primary Representative to OASIS, confirm our support for the OASIS Best Current Practices Technical Committee (BCP TC) charter and our participation. I, Jane Ginn (jg@ctin.us) as Cyber Threat Intelligence Network’s Primary Representative to OASIS, confirm our support for the OASIS Best Current Practices Technical Committee (BCP TC) charter and our participation. I, Ryan Hohimer (ryan.hohimer@darklight.ai) as DarkLight’s Primary Representative to OASIS, confirm our support for the OASIS Best Current Practices Technical Committee (BCP TC) charter and our participation. I, Justin Stewart (jstewart@lookingglasscyber.com) as a LookingGlass Cyber Solutions, Inc. Representative to OASIS, confirm our support for the OASIS Best Current Practices Technical Committee (BCP TC) charter and our participation.[b] TC Convener Bret Jordan, bret_jordan@symantec.com, Symantec Corporation. Anticipated Contributions N/A FAQ Document N/A Work Product Titles and Acronyms BCP [a]That is a positive selling point [b]This will probably need to be changed to Allan's statement since he is the primary.